Board Packs are stored in meetings. They can be created by uploading files and linking them to agenda items.


To create a Board Pack, let's start by editing a meeting from Menu > (select a Space) > Manage Meetings > Select a meeting.


Step 1. Files tab - Upload Files


  1. Go to the Files tab

  2. Select file(s) to upload button on the right.

  3. In Step 1, choose one or more files to upload. 

    By default, the files are uploaded as new with original filenames. You can edit the Display Name to replace the original filename; or click Select an existing file to update the version of a previously uploaded file.

    Note: Each batch upload can have a maximum of 25 files, 20MB each, and up to 100MB in total.

  4. Scroll down to Step 2 to set file permission for attendees. Since permissions are incremental, you only need to select one of the five options:
    • Joint Owner - Full permissions of the file, user can clear all annotations, edit file permissions and delete file. The joint owner must be a Space Manager to have this permission.
    • Read Only - allow to view in Board Pack.
    • Read, Annotate - allow to view in Board Pack and to make annotations.
    • Read, Annotate, Download - in addition to viewing and annotating, the user can also download a soft copy in PDF for offline use.
    • Manage (Read, Annotate, Download, Versioning) - in addition to all the above permissions excluding Joint Owner, user with access to Files tab of a meeting (e.g. Space Manager) can upload new versions of the file.
      　
  5. Click Upload on the bottom right to start uploading. Note:
    • If a single file is uploaded, it will be processed immediately and show up in Files.
    • If multiple files are uploaded, they will be added to the queue for processing. You can check the status in the Processing tab. You will receive a notification once the batch file upload is completed.


Step 2: Agenda Builder - Create and publish Agenda


1. Go to the Agenda tab


2. Add a new agenda item by clicking the + Agenda Item button on the upper right. 

3. Add Agenda item name, Linked uploaded file(s), and Linked Votes or create a new Vote. Click Save to create the agenda item.


4. Rearrange item order by drag-and-drop “+” arrow in front of each item. Create an indented sub-item by dragging it to the right. Items can be indented for two levels maximum. 


5. Repeat the above steps for all agenda items with files in Board Pack.


6. Publish agenda by Agenda Actions > Publish Agenda. Attendees now can see the agenda.


7. Publish all the draft Votes in the Linked Votes section below Agenda actions. 

Step 3: Board Pack Builder - Preview and Publish Board Pack


1. Go to the Board Pack tab


2. Board Pack Actions on the right > Preview Board Pack. The document viewer will open in the pop-up. Check if the files are linked properly by clicking on the filenames on the left column. The files should open on the viewer.


3. By default the agenda will be added to the first page of the Board Pack. You can choose to remove it.

4. Board Pack Actions > Publish Board Pack to release the pack to attendees.


You can always unpublish the board pack to hide it from attendees when necessary.