The Minutes Export feature allows users to download the full Minutes of a meeting in PDF for offline use.
To export a Meeting Minutes, let's start by editing a meeting from Menu > (select a Space) > Manage Meetings > Select a meeting.
Step 1: Export Minutes as PDF
Under the Minutes tab, click Minutes Actions, then select Export Minutes as PDF.
In the Minutes Export page, click the Export button to start the export process.
The export process will run in the background. Once the export is complete, you will receive a notification.
Step 2. Make the PDF Minutes available to your users for download
To make the PDF Minutes available to your users for download, go to the Exported Files section under the Files tab of the meeting. In the Minutes row, click (...) for actions, select Edit File Permissions.
Under Share File, pick the users you would like to share with, then click Save.
When the PDF Minutes file is shared, the user(s) will see an option for download when viewing the Minutes.
The Minutes must be in the Published status
Administrators can track the version number and the exported date/time of the latest exported PDF Minutes under the Minutes tab. If you have made changes to the Minutes and need to export a new version of the PDF Minutes, just repeat Step 1 and 2 above. Once exported, the latest version will automatically be available to users who have permission to download.